Sarasota Sailing Squadron Weather Alert Protocol

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Purpose:

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The Weather Alert system ensures timely communication with all members regarding potential weather-related emergencies affecting the Squadron.

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Weather Emergency Decision Process

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With the approval of the Commodore (or their designee), the General Manager will issue an Alert Communication to notify all members. This alert will be:

• Emailed to all members.

• Posted as Breaking News on the Squadron website.

Alerts will provide guidance on securing boats and property, emphasizing the uncertainty of weather forecasts and the possibility of further updates as conditions evolve.

 

Weather Alert Communication Plan

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1. Initial Weather Alert – 7 Days Prior

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🚨 Subject: Alert: Possible Hurricane Development – Stay Informed

📢 A tropical depression has formed with a high probability of developing into a hurricane. Current projections indicate it may approach Sarasota within 7–8 days. Please stay tuned for updates and begin preliminary preparations to secure your boats and belongings. Further communication will follow as the situation evolves.

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2. Follow-Up Updates – Ongoing as Storm Develops

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Timing: Daily updates (adjust frequency based on storm progression).
Content: Updated forecasts, changes in timing or pathway, and preparation reminders.

📩 Example Update Message
Subject: Update: Tropical Storm [Name] Progressing Toward Sarasota

🌪️ As of today, [Date], Tropical Storm [Name] has intensified and is projected to become a hurricane. Its pathway includes the Sarasota area, with possible landfall in [X days]. Please review your hurricane preparedness plans. Visit our website for guidance on securing boats and property. Updates will be provided daily or as significant developments occur.

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3. Critical Warning – 5 to 4 Days Before Impact

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Timing: When the hurricane poses a direct threat and is expected within 5 days.
Content: Immediate action required to minimize damage and ensure safety.

📩 Example Critical Warning Message
Subject: Urgent: Hurricane [Name] Expected – Immediate Action Required

⚠️ Hurricane [Name] is now expected to impact Sarasota within [5 days]. The Squadron is taking preventive measures, and we urge all members to finalize securing boats and belongings by [48 hours before impact].

🚧 Actions Required:
✅ Remove boats from the property if possible.
✅ Secure all loose items (flags, sails, rigging, and personal belongings).
✅ Complete final boat tie-downs by [deadline].
✅ Expect Clubhouse and facility closures from [date/time].
✅ Monitor local evacuation orders and prioritize safety.

🌊 Storm Surge & Wind Alert: If you can relocate your boat to a secure location, please do so. We anticipate significant storm surge and extremely high winds.

🛑 Reminder: Each member is responsible for any weather-related damage to their boat and any damage their boat may cause to others' property.

📌 For guidance on securing boats:
Visit: About Us > Facility Info > Hurricane Preparation on the Squadron's website.

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Final Advisory & Closure Notification

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🚦 If conditions worsen, roads may close, and access to the Squadron may be restricted.

For questions or assistance, contact the Squadron office:

📞 (941) 388-2355 or (941) 404-5156 (G.M.)

Stay safe,
Sarasota Sailing Squadron